Zoom meetings have enabled the world to stay connected despite the Covid-19 outbreak in 2020. From businesses to schools, Zoom has provided a safe and secure platform for people to carry on with their everyday tasks. Since most of these meetings are hosted and attended through a private link that can only be accessed if you enter its credentials, they are known to be confidential between the parties involved. However, they are susceptible to intrusions in many ways. For example, any of the participants can leak the meeting link and credentials to attend the meeting on a public forum. As a result, you may end up receiving privacy and security threats or even malicious files online. If you wish to stay secure while attending meetings on Zoom, then this article is for you!
9 Ways to Protect Your Privacy and Security on Zoom
While Zoom allows its users to attend meetings in two different ways: audio calls and video calls, you should stay vigilant while using Zoom. Here are 9 tips for you to stay safe and secure when attending or hosting Zoom meetings:
Avoid Using Personal Meeting ID for Public Meetings
Every Zoom meeting is encrypted with a personal meeting ID that lets a specific user host or attend the meeting. As soon as you open the meeting link, it directs you to a form that asks you to enter the meeting credentials provided by the host. Your personal meeting ID remains the same unless you change it manually, which can pave a way for intruders to get connected to the meeting using your credentials. So, if you are going for public meetings, consider scheduling different meetings with separate meeting IDs.
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Invite Registered Users Only
With Zoom, you can instantly know the names of people who will attend the same meeting. So, if you are hosting the meeting, ask your attendees to fill up the registration form by entering their names, email addresses, and other relevant information. In addition, you can limit unknown users from accessing your meeting for additional security.
Restrict Screen Sharing
Restricting your participants in a Zoom meeting from sharing their screens is a good idea to control its security. This way, if anyone wants to share explicit content while attending a Zoom call, he or she will not be allowed to do so.
Remove Disruptive Participants from the Meeting
Go to the Participants menu or click or tap the Security icon to get rid of an unwanted participant from your meeting. Once you have landed the Participants menu, mouse over or tap the specific participant’s name. You will notice several options appear on your screen. Click or tap “Remove” to kick out the person disrupting your Zoom meeting. However, you need to know that if you remove someone from the meeting, he or she can’t rejoin the meeting. If you want to let them in, go to your Settings and enable the Allow Removed Participants to Rejoin option on Zoom spp.
Protect Your Meetings With a Password
It is always a good idea to use passwords while hosting a Zoom meeting. When you assign a mandatory password for every attendee to enter before joining the meeting, your sessions will remain secure from unwanted people trying to access the meeting link.
Enable Waiting Rooms
Zoom offers its waiting room feature to allow the hosts to verify their participants. As soon as people join a Zoom meeting, the hosts will screen them to ensure maximum security while conducting the meeting.
Limit Participant Activities
If you are hosting a Zoom meeting, make sure that you keep an eye on every attendee’s activity. For instance, if someone does something that goes against your meeting rules, you can simply remove that person from the meeting and report him or her for unwarranted behavior. If you wish to enable this feature, click or tap the Security option on your Zoom app and then click or tap “Suspend Participant Activities” to restrict the ongoing activities, including in-meeting chats, recording, ongoing audio or video calls, breakout rooms, and even screen sharing. Once you have re-enabled your preferred options, you can continue to host the meeting.
Restrict Private Chats
Zoom comes with its in-meeting chat feature that lets all the participants interact with each other without any hassle. It’s up to the participants whether they want to strike up a conversation with an individual through a private chat or the group of participants in the meeting. If you want to avoid distractions, then it is best to disable the private chat feature in your meetings. Go to the meeting controls and click or tap “Chat.” Next, find the three dots at the bottom of your group chat and limit the people from chatting using the toggle button on your screen.
Wrapping Up
Hosting a Zoom meeting can be very hectic for many people. From intruders to unwanted participants, various people can join the meeting to create chaos, share explicit content, or even get in touch with their coworkers privately. By using the above-mentioned ways, you can avoid getting in trouble while hosting or attending a Zoom meeting.
